1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

National Mentoring Month - Dr. Tanice Knopp

Recommendation
N/A


Minutes: 

Jane Goodwin read the Proclamation in Support of National Mentoring Month, January 8, 2013.

Dr. Tanice Knopp thanked and presented a copy of the Proclamation to community organizations that promote and facilitate successful mentoring programs in our schools.

2. SUPERINTENDENT'S REPORT

Description

South County School Bus Depot Update - Art Hardy

Recommendation
N/A

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: 

Janet Minker - Sarasota High School Renovation

Christopher Wilson - Sarasota High School Renovation

Elliott Himelfarb - Sarasota High School Renovation

Board Members had a discussion regarding the status of the renovations. Scott Lempe presented background information on the renovations.

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the corrections to the Consent Agenda.

5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Shirley Brown
Second: Frank Kovach
Shirley Brown	- Aye
Jane Goodwin	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the December 4, 2012 (Monthly Work Session) and the December 4, 2012 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: 01-08-13 .pdf
Attachment: Board January 8 2013 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate January 8 2013.pdf (Confidential Item)

GENERAL ITEMS

9. SETTLEMENT OF SUIT

Description
Mediation was conducted in this case on December 12, 2012, resulting in the attached Settlement Agreement being recommended to the School Board for its approval.

Recommendation
That the School Board approve the Settlement Agreement in the case of Mendiaz v. School Board, case number 2011 CA 007535 NC, as presented.

Attachment: Settlement 12-12-12.pdf

10. APPROVAL OF LEASE TERMINATION WITH THE SARASOTA COUNTY PUBLIC HOSPITAL BOARD FOR SCHOOL BOARD PROPERTY ON COLSON AVENUE

Description

On March 18, 2003, the School Board approved a 99-year lease agreement with the Sarasota County Public Hospital Board for their use of 17 lots fronting Colson Avenue on the Emma E. Booker Elementary School campus. The hospital had plans to construct a community health care facility. Those plans have now changed and the hospital seeks to terminate the lease. The property has been returned to its prior condition.

Recommendation
That the School Board approves the lease termination with the Sarasota County Public Hospital Board, as presented.

Attachment: Colson Avenue - SMH lease termination.pdf

11. APPROVAL OF A LICENSE AGREEMENT WITH FLORIDA POWER & LIGHT COMPANY FOR AN EASEMENT AT PHILLIPPI SHORES ELEMENTARY SCHOOL

Description

Since 2002, Florida Power & Light Company has provided the School Board with an easement to allow vehicular access to the rear of Phillippi Shores Elementary School; the easement expired last month during negotiations on the terms. The attached agreement extends the easement for another ten years, with a new stipulation that the School Board shall provide a certificate of insurance for up to $1 million.

Recommendation
That the School Board approve the license agreement with Florida Power & Light Company, as presented.

Attachment: Phillippi Shores License Agmnt.pdf

AGREEMENTS/CONTRACTS

12. APPROVAL OF VOCATIONAL INSTRUCTIONAL PROGRAM AGREEMENT BETWEEN HOTEL INDIGO SARASOTA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

This Vocational Instructional Program Agreement will allow Exceptional Student Education (ESE) students, ages 16-22 in grades 10-12, a non-paid work experience to learn the day-to-day business operations at the Hotel Indigo Sarasota.

Recommendation
That the Agreement between Hotel Indigo Sarasota and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Hotel Indigo.pdf

13. APPROVAL OF MICROSOFT DONATION TO THE TEXCELLENCE PROGRAM

Description
Microsoft has agreed to donate to the Sarasota Board of Sarasota County, Florida, Microsoft Office 2010 software for 4,000 users over the next 4 years.  This software is to be installed in computers provided to students through the Texcellence program; a partnership program of the Sarasota County School Board and The Education Foundation.

Recommendation
That the School Board approved the donation of software from Microsoft on the terms described in the attached letter agreement.

Attachment: MS SCS Donation Letter.pdf

14. APPROVAL OF ANNUAL RENEWAL OF THE AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY FLORIDA AND SARASOTA COUNTY GOVERNMENT FOR HOSTING AND NETWORK SECURITY SERVICES SUPPORTING APPLICATIONS UTILIZED BY THE SCHOOL DISTRICT

Description

As a result of the ongoing collaboration between the Sarasota County Government and the Sarasota County School Board, the Hosting and Network Security Services Agreement establishes a commitment for Information Technology Security and Support for all mission critical District applications, servers supporting those applications, network support/security, and filtered internet access services for the school district.

Recommendation
That the renewal of the cooperative agreement between Sarasota County Government and the School Board of Sarasota County, Florida for Hosting and Network Security Services supporting our applications, network support/security, and filtered internet access be approved.

Attachment: techagreement.pdf

15. APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN SUNCOAST WORKFORCE BOARD, INC., DBA SUNCOAST WORKFORCE AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

This agreement has been developed between Suncoast Workforce and The School Board of Sarasota County, Florida to establish a Suncoast Workforce satellite office on the campus of SCTI, providing a range of workforce services to customers at that location.

Recommendation
That the agreement between Suncoast Workforce and The School Board of Sarasota County, Florida be approved as presented.

Attachment: MOU - Suncoast Workforce-12-2012.pdf

GRANTS

16. APPROVAL OF THE OUR BACKYARD... OUR GULF GRANT PROPOSAL TO THE EDUCATION FOUNDATION OF SARASOTA FOR GULF GATE ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $5,000 will provide hands-on science experiences for Gulf Gate Elementary students at Mote Marine Aquarium, integrated with literacy connections.

Recommendation
That the Our Backyard... Our Gulf grant proposal be approved.

Attachment: Our Backyard Our Gulf.pdf

17. APPROVAL OF THE WE ARE SARASOTA GRANT PROPOSAL TO THE EDUCATION FOUNDATION FOR BOOKER HIGH SCHOOL

Description
COMPETITIVE: Grant funds of $5,000 will allow Booker High School students to attend a performance of "We Are Sarasota" and to make curricular connections.

Recommendation
That the We Are Sarasota grant proposal be approved.

Attachment: We Are Sarasota.pdf

18. APPROVAL OF THE EXPANDING HORIZONS FROM THE SEA TO THE SKY GRANT PROPOSAL TO THE EDUCATION FOUNDATION FOR EMMA E. BOOKER ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $5,000 will allow first grade students at Emma E. Booker Elementary School to experience hands-on science at Mote Marine Aquarium and GWIZ.

Recommendation
That the Expanding Horizons from the Sea to the Sky Grant Proposal be approved.

Attachment: Expanding Horizons.pdf

19. APPROVAL OF THE ENHANCING TUTTLE'S MEDIA CENTER GRANT PROPOSAL TO THE LAURA BUSH FOUNDATION FOR AMERICA'S LIBRARIES

Description
COMPETITIVE: Grant funds of $5,000 will allow the Media Center at Tuttle Elementary School to purchase much needed books to fill gaps in the collection and help meet new, rigorous Common Core State Standards.

Recommendation
That the Enhancing Tuttle's Media Center grant proposal be approved.

Attachment: Tuttle Laura Bush Fdn.pdf

20. APPROVAL OF THE SCHOOL IMPROVEMENT INITIATIVE - SARASOTA GRANT PROPOSAL TO BENEFIT EMMA E. BOOKER ELEMENTARY AND BOOKER MIDDLE SCHOOLS

Description

ENTITLEMENT: Grant funds of $19,781 will provide intensive instruction in targeted areas to low-achieving students and professional development opportunities for teachers at Emma E. Booker Elementary and Booker Middle Schools.

Recommendation
That the School Improvement Initiative - Sarasota be approved.

Attachment: Sch Improvement- Title I.pdf

FIELD TRIPS

21. APPROVAL OF THE PINE VIEW SCHOOL HIGH SCHOOL CHORUS FIELD TRIP TO BALTIMORE MARYLAND AND WASHINGTON, D.C. ON JANUARY 18, 2013 THROUGH JANUARY 22, 2013

Description

Students have been invited to perform at the Presidential Inauguration Music Festival.  Student will also be critiqued during rehearsals and on their performance. 

Recommendation
That the Pine View School High School Chorus field trip to Baltimore, Maryland and Washington, D.C. on January 18, 2013 through January 22, 2013 be approved.

22. APPROVAL OF THE NORTH PORT HIGH SCHOOL NJROTC FIELD TRIP TO CENTENNIAL HIGH SCHOOL, LAS VEGAS, NEVADA ON JANUARY 25, 2013 THROUGH JANUARY 27, 2013

Description
Cadets will compete in the National NJROTC Brain Brawl hosted by Centennial High School.  The program is designed to break out the best in the National NJROTC system.

Recommendation

That the North Port High School NJROTC field trip to Centennial High School in Las Vegas, Nevada be approved.

EXPULSIONS

23. APPROVAL OF EXPULSION CASE NO. 13-101

Description
On October 10, 2012, the student listed in Expulsion Case No. 13-101, violated School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 3, 2013.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-101, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year.

Attachment: EXPULSION CASE NO 13-101.pdf (Confidential Item)

24. APPROVAL OF EXPULSION CASE NO. 12-267

Description

School Board Policy 5.34(4), permits the Board to hold in abeyance, the expulsion of a student, if the student participates in a recognized alternative-to-expulsion program.  This student has violated the abeyance by non-attendance in the Triad program, and the expulsion is reinstated.

Recommendation
That the abeyance of Expulsion Case No. 12-267 be rescinded per School Board Policy 5.34(4).

Attachment: EXPULSION CASE NO 12-267.pdf (Confidential Item)

25. APPROVAL OF EXPULSION CASE NO. 13-046

Description
The student listed in Expulsion Case No. 13-046, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On October 1, 2012, the student listed in Expulsion Case No. 13-046, violated School Board Policy 5.322, Prohibition Against Use, Sale or Possession of Alcohol or Drugs.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 10, 2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-046, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, until January 10 of the 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-046.pdf (Confidential Item)

26. APPROVAL OF EXPULSION CASE NO. 13-143

Description
On December 5, 2012, the student listed in Expulsion Case No. 13-143, violated School Board Policy 5.34(1)(E), Disruption to Campus - Disorderly Conduct.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 10, 2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-143, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, until January 10 of the 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-143.pdf (Confidential Item)

27. APPROVAL OF EXPULSION CASE NO. 13-151

Description
On November 20, 2012, the student listed in Expulsion Case No. 13-151, violated School Board Policy 5.34(1)(g), Severe/Repetitive Activity.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 10, 2014.

Recommendation
That in  accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-151, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, until January 10 of the 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-151.pdf (Confidential Item)

28. APPROVAL OF EXPULSION CASE NO. 13-152

Description
On November 28, 2012, the student listed in Expulsion Case No. 13-152, violated School Board Policy 5.34(1)(E), Behavior Contributing to a Hostile Environment.  It is the recommendation of the  Superintendent, that the student be expelled from the Sarasota County Schools until June 5, 2013.

Recommendation
That in accordance with provisions of Sections 106.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-152, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year.

Attachment: EXPULSION CASE NO 13-152.pdf (Confidential Item)

29. APPROVAL OF EXPULSION CASE NO. 12-141

Description
The student listed in Expulsion Case No. 12-141, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On November 10, 2011, the student listed in Expulsion Case No. 12-141, violated School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 3, 2013. 

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 534, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 12-141, to expel the student referenced therein Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year.

Attachment: EXPULSION CASE NO 12-141.pdf (Confidential Item)

MATERIALS MANAGEMENT

30. APPROVAL TO AWARD BID #13-0018 FOR SPECIALIZED DUPLICATING SERVICES

Description
Bids to provide 'Specialized Duplicating Services' were received from three vendors on November 6, 2012.  The bid of BenchMark Blueprinting, Inc., was the best low bid meeting the advertised specifications.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the capital budget allocated to the Construction Services Department.

Recommendation
That the bid of BenchMark Blueprinting, Inc., to provide 'Specialized Duplicating Services' in an amount not to exceed $60,000.00, be approved as presented.

Attachment: SpecialDupSvcs13-0018Rec.pdf

31. APPROVAL TO RE-AWARD BID #12-0138 FOR CARPENTRY SERVICES - TIME AND MATERIALS

Description

The bid for 'Carpentry Services - Time and Materials' was awarded on June 5, 2012 to Hawk's Nest Construction and Howell Construction.  The bid of Hawk's Nest Construction has been terminated for non-compliance with the bid specifications.  The bid is being re-awarded to Howell Construction and Jon F. Swift, Inc.  This bid is for a period of one year from the original award date with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services and Construction Services Departments.

Recommendation
That the bid for 'Carpentry Services - Time and Materials' be re-awarded to Howell Construction and Jon F. Swift, Inc., in an amount not to exceed $200,000.00.

Attachment: CarpentryT&M12-0138T-3partsRecReaward.pdf

32. APPROVAL TO AWARD BID #13-0206 FOR CLEANING OF ROOFS, KITCHEN EXHAUST DUCT SYSTEMS, AND OTHER STRUCTURES AND SURFACES

Description
Bids to provide 'Cleaning of Roofs, Kitchen Duct Systems, and Other Structures and Surfaces' were received from four vendors on November 7, 2012.  The bid of Awnclean USA, Inc., was the best low bid meeting the advertised specifications based on a sealed scenario for cleaning of roofs, kitchen exhaust systems, and other structures and surfaces.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department. 

Recommendation
That the bid of Awnclean USA, Inc., to provide 'Cleaning of Roofs, Kitchen Duct Systems, and Other Structures and Surfaces' in an amount not to exceed $200,000.00, be approved as presented.

Attachment: CleanRoofsKitExhDuctSys13-0206Rec1&2.pdf

33. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved.

Attachment: AgdDeleteProperty 1-8-2013.pdf

34. APPROVAL TO AWARD BID #13-0030 FOR ELEVATOR MAINTENANCE AND SERVICE

Description
Bids to provide 'Elevator Maintenance and Service' were received from five vendors on November 27, 2012.  The bid of Mowrey Elevator Company of Florida, Inc., was the best low bid meeting the advertised specifications.  The bid of Florida Elevator Sales and Service, LLC, was non-responsive to the bid requirement for the existing bidding company to have performed elevator maintenance services for a minimum of three years.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation

That the bid of Mowrey Elevator Company of Florida, Inc., to provide 'Elevator Maintenance and Service' in an amount not to exceed $120,000.00, be approved as presented.

Attachment: ElevatorMaint13-0030Rec.pdf

35. APPROVAL TO AWARD RFP #12-0156 FOR IN-SCHOOL BANKING BRANCH

Description
A proposal to provide an 'In-School Banking Branch' was received from Achieva Credit Union on April 27, 2012.  The proposal met the advertised specifications to establish, maintain and support a banking branch.  This service will establish a partnership between Achieva Credit Union and Sarasota County Technical Institute (SCTI) and will offer students hands-on training and experience.  This proposal is for a five-year period with the option to renew for an additional five-year period.

Recommendation
That the proposal of Achieva Credit Union to establish, maintain and support an 'In-School Banking Branch' at SCTI be approved as presented.

Attachment: InSchoolBank12-0156Rec.pdf

FACILITIES

36. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDERS

Description
The Facilities Services' Change Orders are summarized on the enclosure for ease of review.  These change orders collectively total a decrease of $36,596.00 in gross contract dollars.

Recommendation
"that the Facilities Services' Change Orders be approved and/or ratified as presented."

Attachment: 36changeorders.pdf

37. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE GLENALLEN BUILDING 7 MECHANICAL UPGRADE RENOVATIONS

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order #1 for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: 37glenallen.pdf

38. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE CLASSROOMS OF TOMMORROW RENOVATIONS

Description
All work has been completed and required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order #1 for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: 38classroomstomorrow.pdf

39. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE VENICE MIDDLE TV STUDIO, COMPUTER LAB, AND FIRE ALARM PANEL UPGRADE

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order #1 for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: 39venicemiddle.pdf

40. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE VENICE MIDDLE TV STUDIO, COMPUTER LAB, AND CLASSROOMS OF TOMMORROW

Description
All work has been completed and all the required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order #1 for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: 40venicemiddle.pdf

41. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE GLENALLEN BUILDING 7 MECHANICAL/FIRE ALARM PANEL UPGRADE

Description
All work has been completed and all the required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order #1 for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: 41glenallen.pdf

CONSTRUCTION

42. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE NORTH COUNTY TECHNICAL CENTER PHASE 1A/II CONSTRUCTION PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final contract costs have been internally audited and are enclosed herein in Change Order #112 for approval.  The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the North County Technical Center Phase 1A/II Construction Project be accepted as complete and the final payment to contractors be approved as presented.

Attachment: BAIenc1-8-2013_ProjCompl+FinalConPymt-CO112-NCTCPhase1A-II.pdf

43. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE EDUCATION SERVICE CENTER (PURCHASING), EMMA E. BOOKER ELEMENTARY SCHOOL AND OAK PARK SCHOOL-2012 PORTABLES DEMOLITION PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order #1 for approval.  The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc1-8-2013_ProjCompl+FinalConPymt-CO1-EdSrvcEEB&OakPark-2012PortDemos.pdf

44. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE GARDEN ELEMENTARY SCHOOL-PARENT PICK-UP CANOPY PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Final Change Order #1 for approval.  The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc1-8-2013_ProjCompl+FinalConPymt-CO1-GardenParentPick-upWalkwayCanopy.pdf

45. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE SARASOTA HIGH SCHOOL BUILDING #42 RENOVATIONS PROJECT

Description
All work had been completed and all required close-out documents have been received from the contractor.  The final contract costs have been internally audited and are enclosed herein in Change Order #1 for approval.  The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the Sarasota High School Building #42 Renovations Project be accepted as complete and the final payment to contractors be approved as presented.

Attachment: BAIenc1-8-2013_ProjCompl+FinalConPymt-CO1-SHS-Bldg42Renov.pdf

46. APPROVAL OF 2013 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County School Board projects.  These submissions are in accordance with School Board Policy #7.71.

Recommendation
That the 2013 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: BAIenc1-8-2013_2013AnnualCertification.pdf

47. APPROVAL OF RANKING OF CERTIFIED AND QUALIFIED ENGINEERING FIRMS FOR STRUCTURAL ENGINEERING SERVICES, STRUCTURAL ENGINEERING PLAN REVIEW AND THRESHOLD BUILDING INSPECTION SERVICES FOR A PERIOD OF THREE (3) YEARS

Description
The scope shall include evaluation of existing facilities and construction projects district-wide, and recommendations on methods of required and replacements of structural elements.  The firms shall also provide structural plan review services for the District's Permitting Division.  The scope shall include threshold building inspections, district-wide, as assigned by School Board staff.  On 11/29/2012, the Professional Services Selection Committee (PSSC) met to select certified and qualified engineering firms for this continuing services contract.  The PSSC has ranked them in accordance with School Board Policy #7.71.  The estimated cost of these services for the three-year period is $150,000.00.  Funds for these services are available through individual project accounts.

Recommendation

That the ranking of certified and qualified engineering firms for Structural Engineering, Structural Plan Review and Threshold Building Inspection Services, for a period of three (3) years, be approved as presented and the Director of Construction Services be authorized to attempt negotiations with three (3) top-ranked firms.

Attachment: BAIenc1-8-2013_RankedFirms-StructEngPlanReviewThresholdBldgInsp.pdf

48. APPROVAL OF AMENDMENT #3 TO ARCHITECT'S CONTRACT FOR THE BOOKER HIGH SCHOOL RE-BUILD PROJECT

Description
During the construction phase of the project, numerous design scope changes were required based on changes to curriculum and educational requirements, new trends that positively impact student learning, site discoveries and unforeseen conditions, and municipal agreements.  Amendment #3 encompasses the contractual terms necessary to execute these changes.  The proposed architectural and engineering design increases were reviewed and approved by the Capital Projects Team on October 30, 2012.

Recommendation
That Amendment #3 to the Agreement dated 8/17/10 with Harvard Jolly, Inc. for the Booker High School Re-Build project be approved as presented.

Attachment: BAIenc1-8-2013_ArchAmend3-BHS-Re-Build.pdf

49. APPROVAL OF UPDATE #1 TO THE 2013 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County School Board projects.  These submissions are in accordance with School Board Policy #7.71.  The initial list was Board approved 1/8/2013 (Item #46).  The newly added firms are identified, on the enclosure, at the end of the initial listing are in bold print.  Upon Board approval, the pertinent date from these submissions will be incorporated to the existing list.

Recommendation
That Update #1 to the 2013 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: BAIenc1-8-2013_Update1_2013AnnualCertification.pdf

50. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total a decrease of $524,679.25 in gross contract dollars.

Included in these change orders are $248,856.72 credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of $234,629.34 result a net of $14,227.38 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: changeorders.pdf

51. APPROVAL OF CONTRACTS WITH THE THREE (3) TOP-RANKED FIRMS FOR CIVIL ENGINEERING SERVICES-PLAN REVIEW FOR A PERIOD OF THREE (3) YEARS

Description

The scope shall be to provide civil engineering plan review services for the District's Permitting Division for a period of three (3) years.  On 12/4/2012 (Item#18) the Board authorized negotiations with the three (3) top-ranked firms.  On 12/5/2012 the Director of Construction Services and one (1) member of the Professional Services Selection Committee (PSSC) met with representatives of [1] DMK Associates, Inc., [2] George F. Young, Inc., and [3] Jensen and Group Engineering Consultants, LLC and successfully negotiated individual continuing contracts for these services.  These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department.  The estimated cost for these services for the three-year period is $50,000.00.  Funds for these services are available through individual project accounts.

Recommendation
That the contracts with the three (3) top-ranked firms for Civil Engineering Services-Plan Review for a period of three-years be approved as presented.

FINANCE

52. Approval of the Superintendent's Financial Report for the Month of October 2012

Description
The Superintendent's Financial Statements for the month ending October 31, 2012 does not reflect any unexpected trends for the second quarter of the 2012-2013 fiscal year.  The negative trend in the General Fund will continue until approximately November when property taxes are received.  However, the deficit will increase because of the budgeted decrease in fund balance in the General Fund due to continuing State cuts and decreases in local revenue.  With the implementation of Crosspointe software in August 2011 we are now more accurately reflecting our liabilities for payables.

Recommendation
That the Board approve the report as presented.   

Attachment: Oct 12-13.pdf
Attachment: Oct 2012 Supers Rpt Exec Summary.pdf

53. APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 2.95, WELLNESS PROGRAM

Description

The revised Sarasota County Local School Wellness Policy, originally approved in 2006, is being presented to the School Board for advertisement.

Recommendation
That the Board approve to advertise the revised School Board Policy 2.95 Wellness Program.

Attachment: LWP 2012.pdf

Motions:
That the Board approve to advertise the revised School Board Policy 2.95 Wellness Program.	- PASS
Vote Results
Motion: Caroline Zucker
Second: Carol Todd
Shirley Brown	- Aye
Jane Goodwin	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

54. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A

55. ADJOURNMENT

Description
N/A

Recommendation
N/A


Minutes: 

The Chair adjourned the regular Board meeting at 7:16 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on January 8, 2013, and approved at the regular Board meeting on January 22, 2013.

___________________         ____________________
Secretary                                 Chair
Lori White                                Jane Goodwin